INFORMATION
2023 - 2024 Officers & Committee
PRESIDENT Vacant |
CHAIRMAN Vacant |
TREASURER Judith Cooper |
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EXTERNAL & CHALLENGE TROPHY Dick Waylan |
COMMITTEE MEMBER Vacant |
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COMMITTEE MEMBER Vacant |
Value |
Value |
Value |
GENERAL RULES
6 In order to ensure the main business of the society can commence at 20.00, members should arrive prior to 19.45 in order that the chairperson can detail
any announcements prior to the start of the clubs business.
7 Extraordinary meetings can be convened on a requisition signed by at least Six members stating the object and sent to the Secretary at least 21 days before the
proposed date of the meeting and that all members be notified in writing and should be attended by a quorum of 50 percent plus one member.
8 No alterations of, or additions to these rules shall be made except at the Annual General Meeting or an Extraordinary Meeting called in accordance with Rule 7.
- The Society shall be called the MERSEA ISLAND PHOTOGRAPHIC SOCIETY and membership shall be open to all those interested in photography. Membership of the Society implies the undertaking to comply with and abide by these rules.
- The annual subscriptions shall be fixed for the following year at the AGM. The Society’s year begins at the first meeting in September and subscriptions are payable before the last day of November. Members whose subscriptions remain unpaid after that date shall forfeit membership. Any member joining after 31st December shall pay half of annual subscription. Junior members under 16 years and full time students presenting a Students Union card shall pay half subscriptions pro rata.
- The affairs of the Society shall be managed by a committee consisting of the following Officers. President, Chairman, Secretary Treasurer, DPI Competition Secretary, Print Competition Secretary and two other members all to be elected annually.
- The President may attend any committee meeting and has the right to vote on any matter.
6 In order to ensure the main business of the society can commence at 20.00, members should arrive prior to 19.45 in order that the chairperson can detail
any announcements prior to the start of the clubs business.
7 Extraordinary meetings can be convened on a requisition signed by at least Six members stating the object and sent to the Secretary at least 21 days before the
proposed date of the meeting and that all members be notified in writing and should be attended by a quorum of 50 percent plus one member.
8 No alterations of, or additions to these rules shall be made except at the Annual General Meeting or an Extraordinary Meeting called in accordance with Rule 7.
| general_rules_2015.doc |
MIPS CONSTITUTION
MIPS Constitution MIPS provide a friendly, inclusive, social and educational environment for members to pursue and nurture their interest in photography. The Club is affiliated to the EAF and PAGB.
The business of the club is managed by a Committee comprising officers and additional members elected each year at the Annual General Meeting held in May.
Officers of the Committee are: President, Chairman, Treasurer, Secretary, Programme Secretary, and Competition Secretaries for both Print and DPI competitions and 2 other members.
A Quorum of the Committee shall consist of the Chairperson and / or President and not less than half the members thereof.
Officers of the Committee will present reports, including audited accounts, to the membership at the AGM.
The Club's Financial Year runs from 1 September – 30 August Inc.
Membership is fully inclusive, regardless of photographic experience or knowledge on payment of an annual subscription to be set each year at the AGM.
The annual subscription must be paid before a member may enter competitions.
The Committee organises a varied programme of lectures, presentations and competitions and by majority vote has the power to amend the programme at their discretion without recourse to the members.
The Committee has the power to expel any member whose conduct they consider detrimental to the best interests of the Club.
The Club operates a bank account. Cheques and other instruments will be signed by the Treasurer and one of two other nominated signatories.
The Club shall retain sufficient funds in reserve to cover its liabilities for one season.
Dissolution of the Club. The decision to wind up the club can only be taken at a Extraordinary General Meeting or an Annual General Meeting of the Club. After discharging the debts and liabilities of the Club, the remaining assets are to be given or transferred to a voluntary organisation or charity having similar objectives to those of the Club.
MIPS Constitution MIPS provide a friendly, inclusive, social and educational environment for members to pursue and nurture their interest in photography. The Club is affiliated to the EAF and PAGB.
The business of the club is managed by a Committee comprising officers and additional members elected each year at the Annual General Meeting held in May.
Officers of the Committee are: President, Chairman, Treasurer, Secretary, Programme Secretary, and Competition Secretaries for both Print and DPI competitions and 2 other members.
A Quorum of the Committee shall consist of the Chairperson and / or President and not less than half the members thereof.
Officers of the Committee will present reports, including audited accounts, to the membership at the AGM.
The Club's Financial Year runs from 1 September – 30 August Inc.
Membership is fully inclusive, regardless of photographic experience or knowledge on payment of an annual subscription to be set each year at the AGM.
The annual subscription must be paid before a member may enter competitions.
The Committee organises a varied programme of lectures, presentations and competitions and by majority vote has the power to amend the programme at their discretion without recourse to the members.
The Committee has the power to expel any member whose conduct they consider detrimental to the best interests of the Club.
The Club operates a bank account. Cheques and other instruments will be signed by the Treasurer and one of two other nominated signatories.
The Club shall retain sufficient funds in reserve to cover its liabilities for one season.
Dissolution of the Club. The decision to wind up the club can only be taken at a Extraordinary General Meeting or an Annual General Meeting of the Club. After discharging the debts and liabilities of the Club, the remaining assets are to be given or transferred to a voluntary organisation or charity having similar objectives to those of the Club.
| club_constitution.doc |
PRIVACY STATEMENT
Mersea Island Photographic Society holds personal data on computer databases for the purposes of running the society and maintaining membership. We are exempt from registration under the Data Protection Act as we are a non‐profit organisation. However the Society recognises the need to take care with personal data and has issued this statement for members.
The society recognises that email is the key method for communication about society activities and is not in a position to communicate regularly to members by other means. However should a member not wish to receive communication by this method it will be respected. In this instance the society member will have to rely on attendance at society Meetings to learn of the events of the society. Members will be asked to provide a home address and home phone number that can be used in the event of emergency.
Member’s personal data is held on computer databases by committee members to help in running the society. This will include contact details, images, information about competition entries and activities associated with members to help us manage the society’s events and business. This information will be kept to a minimum consistent with: allowing the society to function well, maintaining a safe and healthy society environment, understanding of each member’s interest and needs and keeping record of member’s work and competition results.
Member’s personal information will not be used by committee members for any other purpose other than running and managing the society activities unless agreed by the member.
Wherever reasonable and sensible (such as blanket emails), email addresses will be kept discreet through use of the BCC (Blind Copy Facility).
Information will only be passed to a 3rd party if required specifically for society activities for example dietary requirements at an event, or to confirm attendance. Data will not be passed to any 3rd party for that party’s specific commercial purpose; however, we cannot be responsible for a 3rd party’s use of information once given.
All members should take reasonable precautions to protect themselves from cyber attack and data loss. This includes a firewall (software or hardware) and suitable virus protection software that is kept up to date. Committee members holding the database undertake to do this and will take the same care with society member’s data as they do with their own personal data.
When it becomes clear that a member has left the society, the record of their data will be removed from the databases after a period of 12 months unless specifically requested otherwise.
If any member wishes to see the information held on them, they may make a formal request to the Secretary of the Society.
The society has the right to terminate membership or refuse membership or entrance of any member or non
member who does not respect the rules of the society or the privacy of other members.
Mersea Island Photographic Society holds personal data on computer databases for the purposes of running the society and maintaining membership. We are exempt from registration under the Data Protection Act as we are a non‐profit organisation. However the Society recognises the need to take care with personal data and has issued this statement for members.
The society recognises that email is the key method for communication about society activities and is not in a position to communicate regularly to members by other means. However should a member not wish to receive communication by this method it will be respected. In this instance the society member will have to rely on attendance at society Meetings to learn of the events of the society. Members will be asked to provide a home address and home phone number that can be used in the event of emergency.
Member’s personal data is held on computer databases by committee members to help in running the society. This will include contact details, images, information about competition entries and activities associated with members to help us manage the society’s events and business. This information will be kept to a minimum consistent with: allowing the society to function well, maintaining a safe and healthy society environment, understanding of each member’s interest and needs and keeping record of member’s work and competition results.
Member’s personal information will not be used by committee members for any other purpose other than running and managing the society activities unless agreed by the member.
Wherever reasonable and sensible (such as blanket emails), email addresses will be kept discreet through use of the BCC (Blind Copy Facility).
Information will only be passed to a 3rd party if required specifically for society activities for example dietary requirements at an event, or to confirm attendance. Data will not be passed to any 3rd party for that party’s specific commercial purpose; however, we cannot be responsible for a 3rd party’s use of information once given.
All members should take reasonable precautions to protect themselves from cyber attack and data loss. This includes a firewall (software or hardware) and suitable virus protection software that is kept up to date. Committee members holding the database undertake to do this and will take the same care with society member’s data as they do with their own personal data.
When it becomes clear that a member has left the society, the record of their data will be removed from the databases after a period of 12 months unless specifically requested otherwise.
If any member wishes to see the information held on them, they may make a formal request to the Secretary of the Society.
The society has the right to terminate membership or refuse membership or entrance of any member or non
member who does not respect the rules of the society or the privacy of other members.
| mips_privacy_statement.doc |
CHILD PROTECTION POLICY
Child Protection Policy of Mersea Island Photographic Society.
Statement of Purpose.
Within this policy a child is defined as a young person under the age of 18 (The Children Act 1989).
This policy establishes the Society’s position, role and responsibilities and clarifies what is expected from everybody involved within the Society. It very clearly highlights the importance placed by the Society in the protection of children and young people.
The Society recognises its responsibility to safeguard the welfare of all children and young people by protecting them from physical, sexual or emotional abuse, neglect and bullying. Junior Members under the age of 16 must be accompanied by a Parent, Guardian, or such other person who has security clearance for their care.
The Society will not be held In Loco Parentis of any child.
Mersea Island Photographic Society will ensure that:-
The welfare of the child is paramount.
All children, whatever their age, culture, disability, gender, language, racial origin, religious beliefs and/or sexual identity, have the right to protection from abuse.
All suspicions and allegations of abuse will be taken seriously and responded to swiftly and appropriately.
All members of this organisation have a responsibility to report concerns to the Chairperson or if unavailable a member of the committee who will bring the report to the chairman’s attention. The chairman, will then appoint a senior member of the club to investigate the allegation and report back to the committee.
Child Protection Policy of Mersea Island Photographic Society.
Statement of Purpose.
Within this policy a child is defined as a young person under the age of 18 (The Children Act 1989).
This policy establishes the Society’s position, role and responsibilities and clarifies what is expected from everybody involved within the Society. It very clearly highlights the importance placed by the Society in the protection of children and young people.
The Society recognises its responsibility to safeguard the welfare of all children and young people by protecting them from physical, sexual or emotional abuse, neglect and bullying. Junior Members under the age of 16 must be accompanied by a Parent, Guardian, or such other person who has security clearance for their care.
The Society will not be held In Loco Parentis of any child.
Mersea Island Photographic Society will ensure that:-
The welfare of the child is paramount.
All children, whatever their age, culture, disability, gender, language, racial origin, religious beliefs and/or sexual identity, have the right to protection from abuse.
All suspicions and allegations of abuse will be taken seriously and responded to swiftly and appropriately.
All members of this organisation have a responsibility to report concerns to the Chairperson or if unavailable a member of the committee who will bring the report to the chairman’s attention. The chairman, will then appoint a senior member of the club to investigate the allegation and report back to the committee.
| child_protection_policy.doc |
